Best AI Notetakers for Recruiters (October 2025 Update)
Dover
October 31, 2025
•
5 mins
An AI notetaker is a tool that automatically joins your virtual interviews, transcribes conversations in real-time, and generates structured summaries tailored for recruiting workflows. Instead of frantically scribbling notes while trying to engage with candidates, recruiters can focus entirely on the conversation.
These tools go beyond basic transcription. They analyze interview content and automatically generate formatted notes, candidate scorecards, and key insights that integrate directly with your ATS. The best AI notetakers understand recruiting contexts and can identify technical skills, cultural fit indicators, and red flags from conversation patterns.
AI notetakers can reduce post-interview admin work by up to 75%, allowing recruiters to spend more time on high-value activities like candidate engagement and strategic sourcing.
The core benefits include eliminating manual note-taking, consistent data capture across all interviews, and faster hiring decisions through automated scorecard generation. Many tools also provide searchable transcripts, making it easy to reference specific candidate responses weeks later.
For recruiting teams, AI notetakers solve an important workflow problem. Traditional interview processes often result in inconsistent documentation and missed details. AI tools standardize this process while improving candidate experience through more engaged conversations.
We tested AI notetakers based on five key factors that matter most to recruiting teams. Our assessment focused on real-world usability instead of flashy features that don't move the needle.
ATS Integration Depth
The best tools don't export notes only: they push structured data directly into your existing workflow. We focused on solutions that auto-populate scorecards in Greenhouse, Lever, and other major systems without manual copy-pasting.
Recruiting-Specific Intelligence
Generic transcription tools miss the nuances of hiring conversations. We looked for AI that understands recruiting contexts, identifies technical skills mentions, and flags potential concerns automatically.
Setup and Adoption Friction
AI note-taking tools for recruiters succeed when teams actually use them consistently. We tested how quickly new users could get value without extensive training or configuration.
Scorecard Auto-Fill Quality
The real time-saver is automated scorecard generation. We checked how well each tool structures interview insights into actionable hiring data that integrates with your decision-making process.
Dover stands out by combining AI-powered interview notes with a complete recruiting workflow in one free solution. Unlike standalone notetakers that require separate subscriptions and manual data transfers, Dover's scorecard auto-fill works directly within its ATS.
The system captures interview conversations and helps auto-fill structured feedback forms and scorecards. This gets rid of the typical workflow of transcribing notes, then manually entering insights into your ATS. Everything happens in one place.
Key Features:
AI summarization that converts raw interview notes into polished scorecards
Team collaboration with @mentions and shared feedback
Direct integration with Dover's candidate pipeline
Zero setup friction for new team members
Dover is one of the few solutions offering professional-grade scorecard auto-fill at no cost, making it accessible for startups with tight recruiting budgets.
What sets Dover apart is the complete recruiting context. The AI understands your hiring pipeline, candidate stages, and team feedback patterns. This means better interview documentation that actually improves hiring decisions instead of just creating more paperwork.
2. Metaview
Metaview positions itself as a recruiting-focused AI notetaker that automatically captures and structures interview conversations. The tool joins video calls, transcribes discussions, and generates organized summaries using customizable templates for different roles and interview stages.
Their strength lies in template flexibility. You can create formats for technical screens, culture interviews, or executive conversations. The AI learns your evaluation criteria and structures notes accordingly, making it easier to maintain consistency across different interviewers.
Core Features:
Automatic call joining and transcription across major video conferencing tools
Role-specific templates that adapt to your hiring process
Integration with Greenhouse, Lever, and other popular ATS systems
Team collaboration features for shared candidate evaluation
The ATS integration pushes structured notes directly into candidate profiles, removing manual data entry. However, the setup process requires configuration time to match your existing scorecard formats and evaluation criteria.
3. BrightHire
BrightHire focuses on interview intelligence through AI-powered recording and note generation. The tool automatically captures video interviews and creates structured summaries that can integrate with select ATS systems.
Their approach shows interview quality improvement alongside documentation. BrightHire analyzes conversation patterns to provide coaching insights for interviewers, helping teams ask better questions and maintain consistent evaluation standards.
Primary Features:
Automated interview recording with AI-generated summaries
Interview coaching recommendations based on conversation analysis
Basic scorecard population for supported ATS integrations
Searchable interview library for reference and training
The coaching element sets BrightHire apart from pure transcription tools. The AI identifies when interviewers dominate conversations or miss follow-up opportunities, providing feedback to improve future interviews.
However, the ATS integration options remain limited compared to more complete recruiting solutions.
4. Bluedot
Bluedot takes a Chrome extension approach to interview recording and AI note generation. The tool captures meetings across different video conferencing solutions and processes them into structured interview summaries.
The extension-based model offers flexibility since it works with virtually any web-based meeting tool. You don't need to worry about whether your video conferencing software is supported: if it runs in Chrome, Bluedot can record it.
Core Offerings:
Chrome extension for universal meeting recording
AI-powered transcript generation with speaker identification
Basic note formatting and summary creation
Cross-system support for different video tools
The main advantage is simplicity. Install the extension, click record during interviews, and get automated transcripts afterward. There's minimal setup compared to tools that require deep ATS integrations or complex configurations.
However, the Chrome extension dependency creates workflow friction that many recruiting teams find problematic.
5. Tactiq
Why Dover Leads the Pack in AI Note-taking and Startup Recruiting
Frequently Asked Questions
Final thoughts on choosing AI notetakers for recruiting teams
The best AI notetaker eliminates the busywork that slows hiring down. Instead of juggling disconnected tools or copy-pasting notes into your ATS, choose a software that does it all in one place. With Dover’s integrated AI notetaker, your interview feedback flows easily into scorecards, reports, and hiring pipelines automatically, helping you spend less time managing data and more time engaging top candidates who can move your business forward.
Table of contents
